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BURNT STORE ISLES ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
December 2, 2005
Officers Present Directors Present
President – Bill Hughes
Community Standards – Bob Semer
Vice President – Frank Petrosino
Legal Liaison – Carol Kebrdle
Treasurer – Ed Minzer
Membership – Bob Fitzsimmons
Secretary – Carolyn McDermott
Neighborhood Security – Tom Murphy
Special Projects – Nancy Brewster
Social – Claire Phelen
Guests Directors Absent
J. Lyn Bevis, Re/Max Realty
IPP – Dick Keen
Bob Sifrit, Re/Max Realty
Planning – Joe Sabatino
Todd Katz
John Gioia
Terry Miller
Jeff Nilsson
Jim Townsend
The meeting was called to order by Bill Hughes, president, at 8:34 a.m. Prospective new board members were welcomed and introduced. They are Terry Miller, community standards, Jim Townsend, neighborhood security, Jeff Nilsson, legal liaison, and John Gioia, planning. The nominating committee will present its 2006 recommended slate of officers and directors for election at the December 7 general meeting. Mr. Hughes announced that a special presentation is planned for 9 o’clock on a proposal to develop the property at the corner of Monaco and Route 41by the property owner and representatives of Re/Max Realty.
Review of Minutes – IT WAS MOVED AND SECONDED (Phelen/Fitzsimmons) TO APPROVE THE MINUTES OF THE NOVEMBER 4, 2005 BOARD OF DIRECTORS MEETING. Motion carried unanimously. Correspondence from the resident who complained about the removal of plant materials from the planter bed on Madrid Court was discussed in executive session. The Board will send a letter to the city manager, city council, public works director and the complainant regarding this matter.
Officer/Director Reports
1. Vice President Frank Petrosino reported that two color palettes have been approved by the Architectural Review Committee for the house at 3795 Tripoli Boulevard. The property owner will make a final selection and complete the work by the end of January. The Board adjourned into executive session at 8:54 a.m. to hear Mr. Petrosino’s update on deed restrictions. The regular agenda resumed at 8:59 a.m. with a review of a rendering of proposed tree/shrub plantings at 3621 Kassandra. IT WAS MOVED AND SECONDED (Phelen/Brewster) TO APPROVE THE PLANTINGS AS SHOWN.
At approximately 9 o’clock the regular agenda was suspended for a presentation from Mr. Katz and ReMax representatives about a proposed mixed use development at Route 41/Monaco. Conceptual site plans include commercial establishments fronting Route 41(with interior parking) and residential units along the canal. Traffic issues, geography, architectural design and time frames were discussed. The project will be presented to the Planning Commission on December 23 and to the City Council on February 15. TEAM Punta Gorda will also be approached for input and support.
2. Immediate Past President Dick Keen was not in attendance.
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December 2, 2005
3. Treasurer Ed Minzer presented fiscal performance reports through November. Expenses will exceed income this year because of landscape and meeting room costs; however, our total assets remain strong.
Mr. Minzer will report on both the 2005 and 2006 budgets at the general meeting on December 7. If questions come up about the landscape costs, Mr. Minzer will ask Mesdames Phelen and Brewster for assistance. Mr. Minzer announced that the audit of the 2005 financial reports will be done by Les Totten.
He also recommended that in the future each officer/director submit an early budget request that reflects his/her needs for the following year.
4. Membership Director Bob Fitzsimmons distributed two draft letters: one to that group of lot owners and residents who have never been members of the BSIA (approximately 590) and one to those who were members before hurricane Charley and did not renew last year (approximately 90). Mr. Fitzsimmons’ idea is to provide these individuals with information about how the Board works on their behalf and invite them to consider membership for the greater good of the community. Following some rework the letters will be mailed out before the end of the year. Mr. Fitzsimmons also announced his intent in 2006 to identify key people living in the Villas, Mondovi Bay and San Rocco developments to act as BSIA membership agents.
5. Planning Director Joe Sabatino was not in attendance, however, Mr. Hughes reported for him that there were 127 (21 per cent) responses to the member survey. Mr. Hughes will summarize portions of the survey at the general meeting.
6. Special Projects Director Nancy Brewster reported that the cul de sac landscape project is now complete and that Christmas decorations were put in place at the entrances by Jo Ann Houston and Audrey Young. Some additional wreaths were purchased this year for the Madrid sign. She also indicated that two plaques have been purchased to recognize the work of Elaine Gil and Chuck Zajicek at the general meeting. Irrigation and lighting at the Madrid sign remain outstanding projects for 2006, however, the refurbishing of the Monaco/Madrid entry ways is going out to bid.
7. Legal Liaison Carol Kebrdle presented Mr. Hughes with two copies of the updated Manual of Policies and Procedures. Within the manual are also job descriptions for the various board positions. As a point of order at the general meeting, the secretary will cast one vote for each elected officer/director. For 2006, Mrs. Kebrdle recommends that efforts be undertaken to fully communicate the charge and process of the Architectural Review Committee to the BSI community. The process should also be communicated to the major builders within the community.
8. S ocial Director Claire Phelen reported that there have been few responses to date from those planning on attending the general meeting. An executive session was called at 10:45 a.m. to discuss this matter. The regular agenda resumed at 11 o’clock. To boost attendance at this important meeting, announcements will be made at the upcoming lighted boat parade venues and the boat club dinner dance. Mrs. Phelen indicated that she has organized the sign up sheets and voting cards for the meeting; Bob Gurreri has agreed to be the sergeant-at-arms; and Mrs. Kebrdle will validate the required quorum. Because of the difficulty in acquiring meeting quorums the 2006 board may look into a by-laws change enabling a proxy mechanism. Mrs. Phelen confirmed 36 for the Cambridge Lady event. She will comment at the general meeting on early planning for 2006 general meetings and the beautification projects she is working on.
9. Neighborhood Security Director Tom Murphy asked for feedback from the board on continuing the FRS radio promotion in 2006. The majority of board members felt the program was worthwhile and should be
continued. Mrs. Phelen suggested that Mr. Murphy bring a 2-watt radio to the general meeting and
discuss its merits. Citing personal experience, Mr. Townsend said most occasional radio users do not
properly maintain their radios and often do not rely on them in emergency situations. Mr. Murphy felt
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December 2, 2005
all radio operators would benefit from some additional training. He also spoke about an alert posted on e-mail relative to criminal gypsy activity in the area. Residents are encouraged to be alert to strangers in the area and to keep garage doors closed. Mr. Murphy will take about 5 minutes at the general meeting to discuss both the alert and the FRS program.
10. Community Standards Director Bob Semer reported that a recent action by the city council withdrew support for removing abandoned roofing tiles from private property. Mr. Kunik has been asked to address this issue at the general meeting. Depending on his response, Mr. Hughes may ask Mr. Petrosino and Mr. Gioia to join him in a private meeting with Mr. Kunik. On a more positive note, city staff is going forward with plans to notice derelict property owners regarding damaged buildings.
11. President Bill Hughes outlined the agenda for the December 7 general meeting. He will provide handouts of the agenda, 2006 budget and biographies for Mr. Nilsson and Mr. Gioia. Mr. Kunik, Mayor Fabian, and a representative from TEAM Punta Gorda will speak. Warren Renninger will also make a short presentation on the holiday lighting contest. Board members will assemble at 7:00 p.m. and help with set up as needed.
Under Old Business, Mr. Petrosino briefly outlined some of his ideas for improving communications in 2006 and the challenges facing the new board. New Business included housekeeping issues relative to the transfer of authority to incoming association officers.
Mr. Murphy requested someone conduct the radio test on Monday, December 5 as he will be out of town. Mr. Hughes volunteered for this task.
Mr. Hughes thanked the board members for their service during his term in office and adjourned the meeting by acclamation at 11:55 a.m.
Respectfully submitted,
Carolyn J. McDermott, Secretary
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Burnt Store Isles Association, Inc.
P.O. Box 510956
Punta Gorda, FL 33951-0956
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